Call Us Today (402) 277-7400   •   921 E 12th St, Wahoo, NE 68066
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Call Us Today (402) 277-7400   •   921 E 12th St, Wahoo, NE 68066
Connect:

Executive Assistant

Job Position: Executive Assistant

DEPARTMENT: FRONT OFFICE

Wages: Exempt | Employment Status: Full-time | Reports to VP of Business Development

The Executive Assistant is responsible for providing high-level administrative support by conducting research, prioritizing needs, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Enhances the senior leadership and business development team’s effectiveness by providing information management support.

Duties and Responsibilities

  • Welcomes guests and customers by greeting them, in person or on the telephone; answering and/or directing inquiries and appropriately handling disputes.
  • Maintains the appointment schedule by assisting in the planning and scheduling meetings, conferences, teleconferences.
  • Coordinate travel arrangements for team members including flight, hotel, and rental car reservations by working with an outside partner. Update and maintain traveler’s calendar with travel information.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Assists in the compilation and distribution of key performance indicators, dashboards, and other weekly, monthly, quarterly internal and client-facing reports as requested.
  • Assists in the recording and processing of customer purchase orders (POs) and customer quotes.
  • Provides support in the planning and execution of on-site client visits by scheduling catering and/or off-site reservations, document preparation, and pertinent internal communication.
  • Develop constructive and cooperative working relationships with others.
  • Identify, present, document, and implement improvements in operational workflows and/or processes to create efficiency and effectiveness.
  • Assists in routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications for team members.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Summarizes executive summary of notes and summaries during Sr. Management meetings, and compiles ISO documentation of such meetings with key objectives.
  • Perform content update to the Omaha Steel corporate website
  • Perform other duties as assigned

Skills and Specifications

  • Must have strong character
  • Ability to exchange information clearly, concisely, and timely
  • Excellent written and communication skills
  • Ability to prioritize and work on multiple tasks with minimum supervision. Must have strong organizational skills
  • Advanced computer skills and knowledge. Experienced in Microsoft Office Skills, including but not limited to Excel, Word, PowerPoint, and Outlook. Must have familiarity with CRM systems.

Education and Qualifications

  • High School Diploma Required
  • College Degree or related experience preferred
  • 1 to 3 years administrative experience a must
  • Must have reliable attendance, willing to work flexible hours, & work well with others
  • Must perform other duties as assigned

Submit Your Application or Resume Today!

The above job description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as assigned by their supervisor. All employees are required to follow and maintain all safety practices and procedures at all times.

Omaha Steel Castings Company reserves the right to modify, interpret, or apply this job description in any way desired and the essential job functions may be modified to reasonably accommodate qualified individuals with a disability.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

  • Applicant Information

  • A conviction does not automatically eliminate you from employment consideration. The nature of the offense, when it occurred, and your truthfulness will be taken into consideration.
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  • By clicking “submit,” I hereby affirm that the information provided on this application is true and complete to the best of my knowledge. I also understand that misleading or false statements will constitute as sufficient cause for refusal of hire or as a termination of my employment, even if discovered at a later date. I understand that neither the acceptance of this application nor the subsequent entry into any employment relationship with Omaha Steel Castings Company (OSCC) creates an actual or implied contract of employment. I understand if I accept employment with OSCC that it will be on an at-will basis. This means that either OSCC or I have the right to terminate any employment relationship at any time, for any reason, with or without cause.

    I understand and agree to submit to drug and alcohol testing before any official employment offer is given to me. I release OSCC and its employees, plus other persons or companies, from any and all liability arising out of or related in any way to such testing. I also authorize OSCC to investigate information concerning my education, employment history and all other aspects of my background relevant to my proposed employment. This includes being subject to a thorough background check. I release OSCC, plus any other persons or companies, from any and all liability arising from such investigation.

By clicking “submit,” I hereby affirm that the information provided on this application is true and complete to the best of my knowledge. I also understand that misleading or false statements will constitute as sufficient cause for refusal of hire or as a termination of my employment, even if discovered at a later date. I understand that neither the acceptance of this application nor the subsequent entry into any employment relationship with Omaha Steel Castings Company (OSCC) creates an actual or implied contract of employment. I understand if I accept employment with OSCC that it will be on an at-will basis. This means that either OSCC or I have the right to terminate any employment relationship at any time, for any reason, with or without cause.

I understand and agree to submit to drug and alcohol testing before any official employment offer is given to me. I release OSCC and its employees, plus other persons or companies, from any and all liability arising out of or related in any way to such testing. I also authorize OSCC to investigate information concerning my education, employment history and all other aspects of my background relevant to my proposed employment. This includes being subject to a thorough background check. I release OSCC, plus any other persons or companies, from any and all liability arising from such investigation.

See Us Up Close and Personal

Seeing in person how we implement our processes and how they contribute to quality castings can go a long way towards making the right decision. Schedule a tour with Omaha Steel, and we’ll give you an in-depth look at our commitment to quality.